Time and time again, we hear the question, “How long should we keep our records?” Well, your records—paper and scanned—are legal and evidentiary backup for the actual gifts. You should keep them permanently. These records are your accounting control. After all, you are better off keeping them than regretting you didn’t when you might need them. What?
Don’t panic. Here are a few guidelines.
As the Admission Director, you know that your faculty members have experience teaching feeder school graduates who now attend your school. So they know what types of background knowledge, skills, and experiences these newcomers bring. It’s likely that these students are a good “match” for your program and will have positive experiences on your campus. Also, when several students come from the same feeder school, they already have friends in their class at your school. Each of these factors eases the transition from the former school to the new, and reduces the adjustment time for students, teachers, and parents as they acclimate to your school’s culture.