Directing the Athletic and PE Programs

Directing the Athletic and PE Programs
Directing the Athletic and PE Programs

Date(s): -
Location: Minneapolis, MN

Build a successful athletic program that meets your private-independent school’s mission. Learn how to create and implement physical education initiatives that encourage students to lead happy and healthy lives, while maintaining policies that protect their safety.

Bring your team and receive a special tuition rate of $2,201 per each additional person. Call 302-656-4944 to register your team members.

Discover the secrets to a successful athletic program. Learn how to create and implement physical education initiatives that encourage students to lead happy and healthy lives, while maintaining policies that protect their safety.

Through expert-led instruction, hands-on activities, and research-based strategies, lay the groundwork to effectively communicate, promote, and maintain your school’s athletic program. Attendees will also participate in a Q&A session with an attorney to address individual concerns and discuss ways to mitigate risks for students and coaches, including social media use, harassment (physical, verbal, and sexual), and assumed risk.


    • Define your athletic program mission statement and philosophy, providing your program with a baseline set of priorities upon which every other decision will be based.
    • Learn how to cultivate a positive environment that encourages hiring and retaining quality coaches and staff.
    • Explore ways to create and maintain your athletic facilities through effective budget processes and fundraising.
    • Mitigate risk for your students, coaches, and school community through proactive management techniques and comprehensive policies.
    • Learn how to lead your physical education department in conjunction with your school’s athletic program.

    Who Should Attend

    Athletic Directors and administrators directly involved in their schools’ student athletics or physical education programs should attend.

    Mary Jo Pruitt

    Mary Jo Pruitt

    ISM Summer Institute Faculty | Director of Athletics at Castilleja School


    Mary Jo Pruitt provides her expertise in the daily operations of upper school and middle school athletic teams, including optimizing processes, encouraging teamwork, and creating a positive atmosphere.

    Current Role

    As Director of Athletics at Castilleja School in Palo Alto, CA, Mary Jo oversees the daily operations of the Upper School and Middle School athletic teams, which includes 11 Upper School Sports and 10 Middle School Sports.

    Prior Experience

    Prior to Castilleja, Pruitt served as the Assistant Coach for the Stanford Cross Country and Track & Field teams. She worked primarily with the women's distance and middle-distance runners with a special emphasis in recruiting.

    She also previously acted as Assistant Director of Compliance Services, Recruiting and Director of Operations for Track and Field and Cross Country. During her tenure as Director of Operations, Pruitt was the Meet Director of two of the largest high school/college meets in the country, the Stanford Cross Country Invitational and the Stanford Track and Field Invitational.


    Pruitt graduated from UC Davis with bachelor's degrees in Exercise Science and Psychology and earned her master's in Sport Management at the University of San Francisco.


    Steve Colflesh

    Steven Colflesh

    ISM Summer Institute Faculty


    Steve shares his expertise from over 40 years as a physical education teacher, head coach, and administrator. He is a Certified Master Athletic Administrator (CMAA).

    Current Role

    Steve began his teaching career in 1971 as a physical education, math, and driver’s education teacher, and he previously served as Head of the Physical Education Department at Ocean View High School, CA.

    Steve has been a head coach for football, volleyball, basketball, baseball, and track and field. He has presented at the National Interscholastic Athletic Administrators Association and also sat on their Professional Development Committee.

    Steve is a member of the Hawaii High School Athletic Association’s Committee for the Development of Tiered State Tournaments as well as the Gender Equity Committee. In addition, he has taught several coaching certification courses.


    Steve holds a master’s degree from Azusa Pacific University (CA) and a bachelor’s degree from Whittier College (CA).

    Workshop Schedule (subject to adjustment)

    (Continental breakfast is available starting at 7:00 a.m. and breaks are at 10:15 a.m. and 3:00 p.m. daily.)


    7:00 - 8:30 Registration and Breakfast

    8:30 – 10:15 Session One

    10:15 – 10:30 Break

    10:30 – 12:15 Session Two

    12:15 – 1:15 Lunch with ISM

    1:15 – 3:00 Session Three

    3:00 – 3:15 Break

    3:15 – 5:00 Session Four

    5:00 – 5:30 General Session

    5:30-6:00 Reception with ISM

    6:00 Dinner with ISM


    8:30–10:15 Session Five

    10:15-10:30 Break

    10:30-12:15 Session Six

    12:15-1:15 Lunch with ISM

    1:15-3:00 Session Seven

    3:00-3:15 Break

    3:15-5:00 Session Eight

    5:00–6:00 Reception with ISM


    8:30–10:15 Session Nine

    10:15-10:30 Break

    10:30-12:15 Session Ten

    12:15-1:15 Lunch with ISM

    1:15-3:00 Session Eleven

    3:00-3:15 Break

    3:15-5:00 Session Twelve

    5:00–6:00 Reception with ISM


    8:30-10:15 Session Thirteen

    10:15-10:30 Break

    10:30-12:00 Session Eleven/Action Planning

    Workshop Location
    Radisson Blu Minneapolis Downtown 
    35 South 7th Street 
    Minneapolis, MN 55402 

    Group hotel reservation rate of $199 is available until June 3, 2019. Subject to availability. Please wait until the workshop status is 'confirmed' before making your travel and hotel arrangements.

    Reserve Your Room


    ISM's room block is open for online reservations or for call in reservations, and below are the available options for your attendees to be able to make reservations:

    1. Click RESERVE YOUR ROOM above or use the link provided to add to your website for your attendees to book reservations:
    2. Access the booking window on our main webpage, choose the event dates (between June 21-30, 2019), and use the promotional code ISM19
    3.  Call the hotel directly at 1-612-339-4900 and ask for the Independent School Management room block.

    The Radisson Blu is pet-friendly. Please contact the hotel for details.


    Delta Airlines is offering Advancement Academy attendees discounted fares. Click this link to get to Delta reservations. Fill in your departure city and destination (DEN). If the Meetings Event Code box is empty, use the Meeting Event Code NMSM8. You may also call Delta Meeting Network® at 1-800-328-1111, Monday through Friday, 7:00 a.m. to 7:30 p.m. (CT) and refer to Meeting Event Code: NMSM8.

    American Airlines is offering Advancement Academy attendees discounted fares into Minneapolis (MSP). Visit and select your flights. At the bottom of the passenger info form, you will see “Promo Codes and accounts.” Click “edit” and use code 3569DN. Then proceed to picking your seats.

    Nearby transportation
    Traveling in and around the Twin Cities is effortless with on-site self-parking and valet parking and a convenient location just 12 miles from the Minneapolis-St. Paul International Airport (MSP). If you don’t feel like driving, the Nicollet Mall and the 5th Street light rail train station are only two blocks away.

    How will ISM communicate workshop information with me?

    It is essential that your school approves the following email addresses from ISM:


    You will be receiving all communication—including your confirmation email and access to your workshop's Google Drive account—from these emails.

    What does my registration fee include?

    All workshop materials, breakfasts, lunch or dinner daily, and social hours are included.

    What is not included in my registration fee?

    Hotel accommodations and travel expenses, other meals not noted.

    What should I wear?

    Meetings rooms are generally cold, as temperature control in meeting spaces and large convention centers is difficult. Please bring a sweater, jacket, or sweatshirt.

    Summer temperatures average 79 to a low of 59. The classrooms and guest rooms are usually comfortable, but you may want to dress in layers in case the rooms are too warm or too cool for you. Dress is casual. Wear whatever is comfortable—jeans, sweat shirts, sweaters, etc. For current weather conditions, we recommend checking

    What should I bring?

    You’ll receive a letter from your workshop instructor letting you know what to bring. However, please bring a laptop or tablet for online access.

    Where can I work out?

    The Radisson Blu fitness center is positioned on the 17th floor to offer expansive views of the impressive Minneapolis skyline. You can hop on one of the bikes, cross-trainers and treadmills by Life Fitness while you catch up on your favorite shows on the individual 17-inch HDTVs. If your workout routine includes strength training, you’ll find plenty of free weights and weight machines. For a more calming atmosphere, head to the adjoining movement studio, the ideal place to stretch or re-center with yoga and tai chi. When you’re finished, the private male and female locker rooms include refreshing showers and personal digital lockers.

    Can my special dietary requirements be met?

    Absolutely. Just give the Workshops Department a call at 302-656-4944, and we'll make sure your needs are accommodated.

    How much free time will I have?

    There are periods before, between, and after workshop sessions for relaxation, recreation, and socializing.

    Should I need medical or dental attention, where should I go?

    Should you need medical attention in a non-emergency, notify ISM staff and the hotel staff. The hotel can recommend what facilities are available, and may be able to supply transportation. In an emergency, call 911.

    Confirmation and Cancellation Policy

    We will correspond with you through email as soon as your workshop is confirmed, no later than two weeks prior to its start date. Occasionally, we may be forced to cancel an unconfirmed, scheduled workshop due to insufficient registration. So we ask that you do not make non-refundable travel arrangements until you receive notice that your workshop is confirmed. (ISM will not be responsible for any change/cancellation charges assessed by your airline or travel agent.)

    Tuition Payment and Cancellation Policy for In-Person, Group-based Programs

    Tuition must be paid in full 10 business days prior to the start date of the in-person, group-based program. An attendee with a balance due on the start date will be denied entrance to the program until the balance is paid in full.

    Cancellation requests must be made in writing by emailing, faxing to 302-656-0647, or mailing to: Professional Development Coordinator, ISM, 1316 N. Union St., Wilmington, DE, 19806.

    • Cancellations received more than 15 business days prior to the start date of the program will be fully refunded. Gold Dollars will also be fully refunded.
    • There will be no refunds for cancellations made less than 15 business days before the start of the program. For registrations paid for with membership Gold Dollars, the member school will receive a 50% refund of Gold Dollars.
    • Non-payment of tuition or no-show to the event does not constitute a cancellation. Full tuition will be due and payable.

    The Substitution Option and Wallet Option

    Should an attendee need to cancel less than 15 days prior to the start date of the workshop, the school has two options to avoid penalty. Schools may also exercise these options at anytime for cancellations. 

    1. The school may substitute another employee.
    2. The school may bank the funds for a future ISM registration. These funds must be applied to a professional development event within one year from the start date of the original workshop. After one year, the funds will be forfeited. To use banked funds, please call the Professional Development Coordinator at 302-656-4944 x152.

    *We DO NOT accept enrollments from consultants.




    Our Guarantee

    ISM believes in providing quality and excellence in all of our workshops and in ensuring the satisfaction of everyone who attends. Nearly 100% of our participants say they would recommend our workshops to their colleagues. If you are not satisfied with your workshop for any reason, ISM will credit the fee you paid toward another similarly priced workshop or will refund it.

    If you have any questions, click below to send us an email. 

    Workshop Registration

    Register for your workshop online by filling out the form below. If you are registering with a team from your school, fill out one person’s information below, add it to your cart, and select “Add Another Attendee” from the cart menu.


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