Directing the Athletic and PE Programs

Chase Center on the Riverfront • Wilmington, DE





$3,414 Non-Member

Travel and accommodations not included

[$2,902.00 Gold Member]

Registration for workshop has closed

Mary Jo and Steve were absolutely incredible leaders. I cannot speak highly enough of the job that they did in providing us an informative, engaging, and high quality workshop. This was easily the best workshop that I have ever attended and it is thanks to them.

Alexandre Iljas, Director of Athletics
Cathedral School for Boys, CA
Workshop participant 2017

Bring your team! Pay only $2,096 for each additional team member. Call 302-656-4944 to register.

Discover the secrets to a successful athletic program. Learn how to create and implement physical education initiatives that encourage students to lead happy and healthy lives, while maintaining policies that protect their safety.

Through expert-led instruction, hands-on activities, and research-led strategies, lay the groundwork to effectively communicate, promote, and maintain your school’s athletic program. Attendees will also participate in a Q&A session with an attorney to address individual concerns and mitigate risk for students and coaches.

Topics Include:

  • Defining your athletic program’s mission statement and philosophy, providing your program with a baseline set of priorities upon which every other decision will be based
  • Addressing risk management issues with an attorney, including social media use, harassment (physical, verbal, and sexual), and assumed risk
  • Cultivating a positive environment that encourages hiring and retaining quality coaches and staff
  • Creating and maintaining your athletic facilities through effective budget processes and fundraising
  • Mitigating risk for your students, coaches, and school community through proactive management techniques and comprehensive policies
  • Learning how to lead your physical education department in conjunction with your school’s athletic program

Who Should Attend:

Athletic Directors and administrators directly involved in their schools’ student athletics or physical education programs should attend.

staff photo mary jo pruitt

Mary Jo Pruitt

ISM Summer Institute Faculty | Director of Athletics at Castilleja School


Mary Jo Pruitt provides her expertise in the daily operations of upper school and middle school athletic teams, including optimizing processes, encouraging teamwork, and creating a positive atmosphere.

Current Role

As Director of Athletics at Castilleja School in Palo Alto, CA, Mary Jo oversees the daily operations of the Upper School and Middle School athletic teams, which includes 11 Upper School Sports and 10 Middle School Sports.

Prior Experience

Prior to Castilleja, Pruitt served as the Assistant Coach for the Stanford Cross Country and Track & Field teams. She worked primarily with the women's distance and middle-distance runners with a special emphasis in recruiting.

She also previously acted as Assistant Director of Compliance Services, Recruiting and Director of Operations for Track and Field and Cross Country. During her tenure as Director of Operations, Pruitt was the Meet Director of two of the largest high school/college meets in the country, the Stanford Cross Country Invitational and the Stanford Track and Field Invitational.


Pruitt graduated from UC Davis with bachelor's degrees in Exercise Science and Psychology and earned her master's in Sport Management at the University of San Francisco.

staff photo steve coflesh

Steven Colflesh

ISM Summer Institute Faculty


Steve shares his expertise from over 40 years as a physical education teacher, head coach, and administrator. He is a Certified Master Athletic Administrator (CMAA).

Current Role

Steve began his teaching career in 1971 as a physical education, math, and driver’s education teacher, and he previously served as Head of the Physical Education Department at Ocean View High School, CA.

Steve has been a head coach for football, volleyball, basketball, baseball, and track and field. He has presented at the National Interscholastic Athletic Administrators Association and also sat on their Professional Development Committee.

Steve is a member of the Hawaii High School Athletic Association’s Committee for the Development of Tiered State Tournaments as well as the Gender Equity Committee. In addition, he has taught several coaching certification courses.


Steve holds a master’s degree from Azusa Pacific University (CA) and a bachelor’s degree from Whittier College (CA).

• Continental breakfast is available starting at 7:15 am

Day 1

7:00-9:00 Registration and Breakfast

8:30 – 10:45 Session One

10:45 – 11:00 Break

11:00 – 12:45 Session Two

12:45 – 1:45 Lunch with ISM

1:45 – 3:15 Session Three

3:15 – 3:30 Break

3:30 – 5:00 Session Four

5:00 – 5:30 General Session

5:30 - 6:00 Reception with ISM

6:00 Dinner with ISM

Day 2

8:30–10:15 Session Two

10:15-10:30 Break

10:30-12:15 Session Three

12:15-1:15 Lunch with ISM

1:15-3:00 Session Four

3:00-3:15 Break

3:15-5:00 Session Five

5:00–6:00 Reception with ISM

Day 3

8:30–10:15 Session Six

10:15-10:30 Break

10:30-12:15 Session Seven

12:15-1:15 Lunch with ISM

1:15-3:00 Session Eight

3:00-3:15 Break

3:15-5:00 Session Nine

5:00–6:00 Reception with ISM

Day 4

8:30-10:15 Session Ten

10:15-10:30 Break

10:30-12:00 Session Eleven/Action Planning

Workshop Location
Chase Center on the Riverfront
815 Justison Dr.
Wilmington, DE 19801

Hotel Location
Westin Wilmington
818 Shipyard Blvd
Wilmington, DE 19801

Group hotel reservation rate of $169 is available until May 25, 2018. Subject to availability. Please wait until the workshop status is 'confirmed' before making your travel and hotel arrangements.

Make your hotel reservations by clicking the RESERVE YOUR ROOM link above or calling 302-654-2900 and letting them know you are with ISM.

The riverfront has a lot to offer you to occupy your downtime after an intense day of professional development training. Follow the river walk for restaurants, the Russell Peterson Wildlife Refuge and the DuPont Environmental Education Center, the Delaware Children's Museum, and Stratosphere Trampoline Park, to name a few.

Take in a movie at the new Penn River Cinema, with not only comfortable stadium seating but also an IMAX theatre. At various times during Summer Institute, the Class A Wilmington Blue Rocks will take to the diamond at the next-door Frawley Stadium. For Planet Fitness members, there is a large facility across from the Westin.

The outstanding River Rock Kitchen is right inside the Westin, but you are also walking distance to the first-class Iron Hill Brewery, Delaware's Big Fish Grill, Timothy's on the Riverfront, Joe's Crab Shack, and Firestone; Udon Thai Cuisine and Del Pez for Mexican; Molly's Ice Cream (sandwiches too!), the Riverfront Market and Harry's Seafood Grill just a little further down the Riverwalk. If you need your fix, yes, there is a Starbucks too...and a Subway.

You can also hop one of the Dart First State Route 12 Riverfront buses to go to LOMA, or Lower Market Street, for more excellent restaurants we well as the Queen Theatre.

Getting There

By plane and shuttle: Philadelphia International is the closest airport. A shared van shuttle to Wilmington —a 45–60 minute ride, depending on traffic and the number of riders—costs about $35 each way. Visit the del reservation page ( and select click on the Group Code button. Enter 207866 at the bottom in the GROUP ID box. You can reach Delaware Express at 800.648.5466.

You can also use UBER — rates will vary depending on time of day, etc. You can use the Fare Estimator on to determine the fair. Use UberX or UberPOOL for the lowest fares.

Flights to Baltimore (BWI) can be less expensive, but it is an 80-mile trip to Wilmington. A shuttle costs about $125 each way, or you can rent a car at the airport.

By train: There is an Amtrak station in downtown Wilmington. You can request the hotel shuttle for transportation.

By car: Click here for directions from the Philadelphia Airport to the Westin Wilmington.

How will ISM communicate workshop information with me?

It is essential that your school approves the following e-mail addresses from ISM:

You will be receiving all communication—including your confirmation e-mail and access to your workshop's Google Drive account—from these e-mails.

What does my registration fee include?

All workshop materials, breakfasts, lunch or dinner daily, and social hours are included.

What is not included in my registration fee?

Hotel accommodations and travel expenses, other meals not noted.

What should I wear?

Meetings rooms are generally cold, as temperature control in meeting spaces and large convention centers is difficult. Please bring a sweater, jacket, or sweatshirt.

Summer temperatures average mid-80s to a low of 65. It can get quite hot—into the 90s—and humid. The classrooms and guest rooms are usually comfortable, but you may want to dress in layers in case the rooms are too warm or too cool for you. Dress is casual. Wear whatever is comfortable—jeans, sweat shirts, sweaters, etc. For current weather conditions, we recommend checking

What should I bring?

You’ll receive a letter from your workshop instructor letting you know what to bring. However, please bring a laptop or tablet for online access.

Where can I work out?

The Westin has a state-of-the-art fitness room and an exercise pool. Planet Fitness members can walk across the hotel parking lot to the expansive Riverfront Planet Fitness facility. The Riverwalk provides an excellent running and walking path as well.

Can my special dietary requirements be met?

Absolutely. Just give the Workshops Department a call at 302-656-4944, and we'll make sure your needs are accommodated.

How much free time will I have?

There are periods before, between, and after workshop sessions for relaxation, recreation, and networking.

Should I need medical or dental attention, where should I go?

Should you need medical attention in a non-emergency, notify ISM staff and the hotel staff. The hotel can recommend what facilities are available, and may be able to supply transportation. In an emergency, call 911.

Confirmation Policy

We will correspond with you through e-mail as soon as your workshop is confirmed, no later than two weeks prior to its beginning. Occasionally, we may be forced to cancel an unconfirmed, scheduled workshop due to insufficient registration. So we ask that you do not make non-refundable travel arrangements until you receive notice that your workshop is confirmed. (ISM will not be responsible for any change/cancellation charges assessed by your airline or travel agent.)

Cancellation Policy

If circumstances change and you cannot attend the workshop, you must confirm your cancellation in writing via fax (302-656-0647) or email ( If you do so at least 10 business days prior to the start of the workshop, you can request a full refund of monies paid. Thereafter, but prior to the first day of the course, we will refund you all but $600. If you do not cancel in writing prior to the start date of the course, you will forfeit the entire workshop fee.

If you enroll using Consortium Credits, and cancel your attendance in writing at least 10 days prior to the start date of the workshop, all Credits will be returned to your school. Thereafter, but prior to the first day of the course, if you cancel, all but two of the Credits will be returned to your school. (You have the option of buying back those two Credits for $600.)

If you do not cancel in writing prior to the start date of the course, your school loses all the Consortium Credits used for payment.

Please note that non-payment of tuition does not constitute a cancellation. Failure to appear does not constitute a cancellation.

*We DO NOT accept enrollments from consultants.

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